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PROCEEDINGS OF THE NATCHITOCHES PARISH COUNCIL

PARISH OF NATCHITOCHES, STATE OF LOUISIANA

TAKEN A REGULAR MEETING HELD, MONDAY,

May 18, 2020

5:30 p.m.

 

The Natchitoches Parish Council met in regular and legal session in via Conference Call, on Monday, May 18,2020 for a Regular of Natchitoches Parish Council meeting at five (5:30) o’clock p.m. and for the Natchitoches Parish Council Meeting.

 

The Parish of Natchitoches was then convened as the governing authority by Chairman John Salter who stated that the Parish was ready for the transaction of business.

 

The invocation was given by Councilwoman Patsy Hoover and the Pledge of Allegiance led by Councilman Marty Cheatwood.

 

After the roll call there were present Chairman John Salter and Council: Chris Paige, Patsy Hoover, and James Kilcoyne, and Marty Cheatwood.

 

Absent: None.

 

There is no invited guest and special Presentations.

 

Chairman, Salter stated the next agenda item we will hear the reports of the Department Heads.

 

Public Works Director Johnny Salard.

 

Johnny Salard, reported, “Mr. John, all I can say, we had a lot of rains and severe storms last month, and we had a few break downs, but we still got a pretty good work done and we’re still fighting some break downs right now, but those should be a thing in the past very soon.”

 

Councilwoman, Hoover had a question for Mr. Salard, “First, I would

first like to Thank you for your efforts you do for the Parish and the

second thing I want to know, are we still looking for a material that

would be feasible for the roads, because I said it before, might be

sounding like a broke record, it is just not working, it is passable

for everybody and we do appreciate that, but we are needing to find

some type of material that would stay on our roads.”

 

Mr. Salard, responded, “Well, now I can get more of that SB2 Green

Rock mixture that sets down harder and stays, I am going to try and

get away from this Ash material that seems to corduroy up so bad in

the potholes, but I believe once we get our loader back and we start

doing it with this Sb2 Green Rock mixture, I believe it will be a lot

better and we’ll see a better result out of it.”

 

Councilwoman, Hoover, replied, “Thank you. And John, let me say this,

I think as a Council if we know of other materials or can find out if

there are other materials that we can use that we can have for the

roads, because all of us can attest especially those of us that lives

in the rural areas, knows that it is not working and what we’re

actually, doing is just putting a match to our money and it’s not

working.”

 

OCS Executive Ms. Sharon Harris.

 

Ms. Harris, replied, “You received my reports by email. Do you have any questions or any concerns at this time?” There was none.

 

 

 

 

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May 18, 2020

 

Parish Treasurer Ms. Julie Lockhart.

 

Ms. Lockhart reported, “Good evening, I sent out all of my reports through email, if you have any questions, I’ll be happy to take them now.”

 

Councilwoman, Hoover had a question, “Can you explain to us why, we’re keep amending these budgets and when we get to that agenda, tell us why are we doing it now, to let us know.”  Parish Treasurer, replied, “I included a packet of an explanation of the proposed budget amendments, but I would be very happy to explain the amendments when that agenda item comes up at that time.”

 

Councilwoman, Hoover, replied, “Thank you, so kindly Ms. Julie.”

 

Interim Director of Planning and Zoning Director

Mr. David Kees, Jr.

 

Mr. Kees, replied, “I sent out my report, this week, we took in a little over $11,788.00 and that is what the Parish netted. We had a pretty good month in April.”  

 

Councilwoman Hoover, asked, “David, how’s the virus that’s going around, how that going to affect us maybe in the long run, how’s that going to be looking?”  Mr. David Kees, responded, “Well, Ms. Hoover, just about everybody probably answering their questions, I don’t know, but I can tell you that in April and May and we’re still a little over  half in May, our permitting for manufactured homes and new constructions has been above average and so if those homes continue to be put out in the Parish and built and they’re sold it should be pretty good for the Parish Property Taxes.”  

 

Chairman, Salter then recognizes Parish President.

 

Parish President stated, “Thank you Mr. Chairman I have a few items I like to go over, of course the first thing on our mind is first a mostly is the COVID-19 and it’s important for everybody to realize that their Parish Government is continue to operate the Courthouse is operating under some strict social distancing, split shifts, distance working, etc.…  As we enter Phase 1, all Parish Government Agencies will meet, or exceed, La. State guidelines for this phased opening of businesses.  Masks are highly recommended for all visits to the courthouse and are required for ALL attending a session of the Court. If you come and you do not have a mask, we will provide one for you, most of that traffic will be going into the Courtroom and it will be enforced in there.

 

Latest numbers for Natchitoches Parish are approximately 103 confirmed positive cases, and 12 deaths.  As a Parish, we have been very fortunate to have a relatively low number of cases. We are just like an oasis in the desert suffering much less and many of the other Parishes that are not far away from us.

 

Parish Government lead the effort to work with and coordinate all resources both State and local including Law Enforcement, NRMC, Natchitoches Parish School Board, NSU, Emergency Services, etc.…  In the beginning of the COVID19 pandemic our efforts were geared specifically at planning for whatever scenario happened relative to infections, and the need for possible additional quarantine services should they be needed.  As the case load began to level out, our focus moved to ensuring the continuance of community services (feeding of school age children throughout the Parish). Ms. Harris was part of that, and she helped us coordinate with the School Board and the last count the School Board had served over 65,000 meals working with the Parish Government to get that done for our school aged children, so I commend all those involved in doing that.

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May 18, 2020

 

I would go through my report in abbreviated fashion things that needs to be noted to the public.

 

CAPITAL PROJECTS:

 

Payne Subdivision Streets, Phase II:  Low bidder for Base bid, and all additive alternates is Tarver Industries, LLC.  We are waiting on State authorization to proceed with the project.

 

Councilwoman Hoover, asked, “Did I hear you say, you’re going to be providing masks for those who come into the Courthouse without one?”

Parish President, responded, “Yes, you did hear me say, that. You are required to, all the Courthouse agencies got together and they decided they would feel better if masks are required to come into the Courthouse, if you do come to the Courthouse and if you don’t have a mask, we encourage you to bring your own, but a mask will be provided to you if enter into the Courthouse and don’t have a mask.”

 

Councilwoman, Hoover, stated, “My reason for making sure I understood exactly what you said, is because I came into the Courthouse today and I always prepare for what needs to be done, but there was a couple with a baby that at the Courthouse door and they were told  if you didn’t have a mask you couldn’t come in and enter the courtroom, they had to go back outside and they were standing outside the door, Thanks to God I had two masks in the vehicle and was able to provide that to them. I spoke with the officer at the door and he said they were under strict orders that you must have a mask on to enter, so they had to go out. So that is why I asked the question. Who’s providing those masks for those persons that comes in that does not have a mask?”

 

Parish President, replied,” We are providing them as the Parish and we have a small stockpile of them that is here a couple thousands and we will be working with people, strongly encouraging people to do that. Thank you for bringing that to my attention. I would make sure the Sheriff’s department understands that we have masks available for people to use.”

 

Councilwoman, Hoover, replied, “Thank you so kindly.”

 

Parish President, continues: Blanchard Road Improvements:  The Parish is waiting for notice from Facility Planning and Control that the non-cash funds have been converted to cash funds so that the Parish can proceed with the engineering services phase of the project.  To date, the non-cash State funds have not been converted to cash funds.  While this project remains on the State’s Capital Outlay list, it has not been funded yet by the State, nor is it expected to be funded this year.  

 

Payne Subdivision Sewer Improvements:  A letter was received from TESI on 2/24/2020 stating their continued willingness to participate with Natchitoches Parish in the transfer of the Payne Subdivision Sewer System AND 3 other systems in Natchitoches Parish.  Along with the District Attorney, we are proceeding with negotiations ONLY for the Payne Subdivision System.  At the request of the District Attorney I have worked to secure outside legal counsel.  Tony Tilman, who’s services will be discussed later during this meeting has agreed to work with us (pending Council approval).

 

SOLID WASTE:

 

Solid Waste Scale House:   The Office of Head Start has offered to donate the two HS classroom buildings in Mansfield to the Parish.  One could be used for the scale house office and the other as additional storage for public works.  Federal Interest was removed from the buildings, and they have been transported to the Natchitoches Parish Landfill.  They have been blocked and placed in their permanent

Regular Meeting                                       Page 4.

May 18, 2020

 

locations.  Estimates of cost to remodel are being compiled.  And plans are being sent to the State Fire Marshall’s office for review/approval. 

 

TRUDEAU ST. BUILDING (Old Hwy Dept.)

repairs have begun at this facility.  The roof has been repaired, ceiling grid repairs along with plumbing, HVAC, and flooring replacement (where necessary) are in process.

 

OTHER ITEMS:

 

Several budget amendments will be presented in this evening’s meeting.  Each amendment is meant solely to provide more transparency into the funding of Parish Government and will make NO CHANGE in dollars spent by the Parish.  Each amendment will provide more detail of planned costs than is available currently and will in some cases will move the Parish into compliance with guidance given quite some time ago.

 

Chairman Salter, stated the next agenda item is:

 

Adopt the minutes of the regular meeting of the

Natchitoches Parish Council held Monday, April 20, 2020 and Special Meeting held, Thursday, April 23, 2020.

 

On motion by Councilwoman Patsy Hoover , duly seconded by, Councilman James Kilcoyne  that the Natchitoches Parish Council, in regular and legal session, does hereby adopt the minutes of the regular meeting of the Natchitoches Parish Council held Monday, April 20, 2020 and Special Meeting held, Thursday, April 23, 2020.

 

On a roll call vote, the vote thereon was as follows:

 

           Ayes:      Councilwoman Hoover

           Ayes:      Councilman Kilcoyne

           Ayes:      Councilman Paige

           Ayes:      Councilman Cheatwood

           Ayes:      Councilman Salter          Motion Passed

 

Chairman Salter, stated the next agenda item is:

 

Consider adopting a resolution confirming re-appointment/appointments to the following boards/commissions. 

 

Council to approve appointment of Mr. William “Bill” Dickens to replace Vicki Parish on the Waterworks District #1 board.

 

On motion by Councilman James Kilcoyne, duly seconded by, Councilman Marty Cheatwood that the Natchitoches Parish Council, in regular and legal session, does hereby approve appointment of Mr. William “Bill” Dickens to replace Vicki Parish on the Waterworks District #1 board.

 

On a roll call vote, the vote thereon was as follows:

 

           Ayes:      Councilwoman Hoover

           Ayes:      Councilman Kilcoyne

           Ayes:      Councilman Paige

           Ayes:      Councilman Cheatwood

           Ayes:      Councilman Salter          Motion Passed

 

Chairman Salter, stated the next agenda item is:

 

 

 

 

 

 

Regular Meeting                                       Page 5.

May 18, 2020

 

First Introduction of proposed Ordinances:

 

Council to Introduce Ordinance No. 008-2020 to remove 4.56-acre recreational site located on Black Lake N/2Ne/4 of Sec 9, T11N-R7W at the end of Cloud Crossing Road which is the last 1,130 feet of Cloud Crossing Road from the Parish Road System.

 

Councilman Cheatwood, stated, “There’s an old condemned Boat Launch and it hasn’t been kept up and it belongs to the landowners and what Mr. John Richmond told me earlier that’s not part of our Road System anyway. There’s not utilities or camps down there. There’s a gate to keep unwanted guests to come down there and partying.”

 

Chairman Salter wanted the agenda item amended to remove the 4.56-acre recreational site from the agenda item and the last 1/130 feet of Cloud Crossing Road from the agenda wording. Councilman Kilcoyne wanted to know exactly what is being taken out and then they started talking about the gate that is already up. Councilman Paige, stated, “In the past the District Attorney would write a letter to the landowner to remove the gate, but the Parish does not go out and remove any gates.”

 

Parish President asked the Chairman could he give a little information on this agenda item. Parish President, begins, “I went out there this weekend to look at this because I was a little bit in the dark on it, also I want try to sway anyone’s opinion to vote or not vote for this or to Introduce it or not. This gate is up, and we all know what the Parish Ordinance says about gates, it an understandable mistake by the person leasing the land this road crossing a dead end into their land which pretty much goes out to a point in Black Lake and they’re leasing all the land on the left and all the land on the right and all the land at the end of it, certainly there should not be a gate there, but what they were thinking that since they’re leasing it, they can put a gate up, obviously  we can deal with that, but I think the thing we should realize here is that Cloud Crossing literally ends on this property, if you remember we had a situation like this last year with Benji Colvin road, that Benji owns all the land on the left and right and at the end it’s a similar situation and that why I wanted to make you aware of.”

 

Chairman Salter, responded, “I wasn’t here when that happened, but did you say lease, I thought they owned it? If they are not the actual owners, we need to hear from the owners.” Parish President, replied, “I went to the assessors today and got a list of all the owners past that point and it’s a combination of numerous people and it’s all controlled by a trust and she has leased it from the trust.”

 

“Have we heard from the Trust”, asked Chairman Salter. “No, I have not” replied Parish President. At this time Councilwoman Hoover made an offer to remove the agenda item from the agenda.

 

On motion by Patsy Hoover , duly seconded by James Kilcoyne that the Natchitoches Parish Council, in regular and legal session, does hereby remove the agenda item to Introduce Ordinance No. 008-2020 to remove 4.56-acre recreational site located on Black Lake N/2Ne/4 of Sec 9, T11N-R7W at the end of Cloud Crossing Road which is the last 1,130 feet of Cloud Crossing Road from the Parish Road System.

 

On a roll call vote, the vote thereon was as follows:

 

           Ayes:      Councilwoman Hoover

           Ayes:      Councilman Kilcoyne

           Ayes:      Councilman Paige

           Ayes:      Councilman Cheatwood

           Ayes:      Councilman Salter          Motion Passed

 

Regular Meeting                                       Page 6.

May 18, 2020

 

Council to Introduce Ordinance No. 009-2020 for Budget Amendments for Government Building Fund, Criminal Jury Compensation Fund, Law Enforcement Officer Criminal Witness Fund, Disaster Recovery Fund, and the Courthouse Security Capital Outlay Fund.

 

Ms. Lockhart, responded, “I will take them one by one to explain them individually. The first is Government Building Fund:

 

The biggest amendment to that fund is to move the Courthouse Securities Capital Outlay expenses and revenues to it’s own Capital Outlay funds not sure why it was comingled in the Government Building funds, but it really shouldn’t have been; so to clean up everything should make it more stream line and more transparent, I would like to move it into its own Capital Outlay Funds and have everything broken off there; so it will not be co-mingled with any other repairs or things we have for the Government Building Fund.”

 

Councilwoman, Hoover, asked, “Ms. Julie are you saying we need to move it because it’s in the wrong place. And you’re correcting something that was not correct from the past?” Ms. Julie, replied, “Yes, Ma’am, the out go is from the Government Buildings so that’s the amendment there for that one and the corresponding where we recorded it again in the Security Capital Outlay fund, it’s just moving everything to one place so it will be clean up and where it should be.” Councilwoman Hoover, replied, “We’re just cleaning up what has been messed up, am I correct?” Ms. Lockhart, replied, “Yes, ma’am.”

 

Councilman Paige, asked, “You’re saying that the money moving from Capital Outlay that was in Government Buildings?”

Ms. Lockhart responded, “Yes from Government Buildings, the money that was budgeted for Courthouse Securities program are going to be in their own funds it’s not going to be entered into the Government Building fund.”

 

Councilman Paige, asked, “What projects are you talking about? The Handicap ramp or something?” Ms. Julie Lockhart, replied, “No the handicap ramp is completely and no that’s not it, it’s the large scale the courtroom, elevator for the prisoners that security project.”

 

Councilman Paige, replied, “Ok, Ok, is there’s a particular reason why you’re moving it? Because Government funds do take care of government building as far as elevator and that type of thing, is there’s a particular reason why your saying this?” Ms. Lockhart, replied, “Yes, Sir, you see the budget that was approved the Operating Budget so that means everything in that budget should be expended in this budget year when we’re looking at a Capital Outlay Program that goes over 2 or 3 years we need to put it in it’s own fund so it will stay there, because it get jumble up and you don’t have it separated.”

 

Ms. Julie Lockhart states, “Next is the Disaster Recovery Fund

This is the money we are getting from FEMA, and money coming in from Federal and State to help offset this COVID-19 expenses such as masks and things like that. What I am proposing is that everything that comes in and we will spend so we did receive our first disbursement of $67,000 dollars so that revenue to add that we will spend that money in this year.  The last one is Criminal Jury Compensation Fund and Law Enforcement Officer Criminal Witness Fund has been in the past for some reason one fund as I’m learning and trying to go through all these different funds, met with the DA and we discovered that we had directions from the Court that it should be two separate funds that they should not be co-mingled, that’s all I’m doing is following and I included all those letters in your packets, there was one from 2008 and one from 2004 that directed the Parish to separate those into two separate funds.”

 

 

Regular Meeting                                       Page 7.

May 18, 2020

 

 

On motion by Councilman Chris Paige, duly seconded by Councilwoman Hoover, that the Natchitoches Parish Council, in regular and legal session, does hereby Introduce Ordinance No. 009-2020 for Budget Amendments for Government Building Fund, Criminal Jury Compensation Fund, Law Enforcement Officer Criminal Witness Fund, Disaster Recovery Fund, and the Courthouse Security Capital Outlay Fund.

 

On a roll call vote, the vote thereon was as follows:

 

           Ayes:      Councilwoman Hoover

           Ayes:      Councilman Kilcoyne

           Ayes:      Councilman Paige

           Ayes:      Councilman Cheatwood

           Ayes:      Councilman Salter          Motion Passed

 

Chairman Salter, stated the next agenda item is:

 

Public Hearings:

 

Council to adopt Ordinance No 006-2020 to affect a zoning change from I-A Industry-Agriculture District to a B-I Business District for the purpose of establishing a medical clinic on a 2.62 acre tract of land, parcel #0063008500, situated in Section 9, T8N, R9W along Highway 6 in Robeline, as shown on the Survey attached hereto, approved by the Parish Planning Commission on April 6, 2020.

 

On motion by Councilman Kilcoyne, duly seconded by, Councilman Chris Paige that the Natchitoches Parish Council, in regular and legal session, does hereby open Public Hearing to hear the following:

 

Council to adopt Ordinance No 006-2020 to affect a zoning change from I-A Industry-Agriculture District to a B-I Business District for the purpose of establishing a medical clinic on a 2.62 acre tract of land, parcel #0063008500, situated in Section 9, T8N, R9W along Highway 6 in Robeline, as shown on the Survey attached hereto, approved by the Parish Planning Commission on April 6, 2020.

 

On a roll call vote, the vote thereon was as follows:

 

           Ayes:      Councilman Paige

           Ayes:      Councilman Kilcoyne

           Ayes:      Councilman Cheatwood

           Ayes:      Councilwoman Hoover

           Ayes:      Councilman Salter          Motion Passed

 

Councilman Paige stated since this is in Public Hearing, someone need to explain, what’s going on here.” Parish President, begins, “This is over a little of 2 and half acres in Robeline that Natchitoches Regional Hospital medical center is looking to put a rural medical center in this is part of their plan to bring their services closer to the people in the rural part of the Parish and this will be a great addition to the Town of Robeline or as it been mentioned already, it’s been approved by the Planning Commission and so it’s formattable on our part to make this happen, I would encourage you to vote for it, but that’s just my feelings I think it would be a good thing for Robeline.”

 

On motion by Councilwoman Patsy Hoover, duly seconded by, Councilman James Kilcoyne that the Natchitoches Parish Council, in regular and legal session, does hereby close Public Hearing to hear the following:

 

 

 

 

 

Regular Meeting                                       Page 8.

May 18, 2020

 

Council to adopt Ordinance No 006-2020 to affect a zoning change from I-A Industry-Agriculture District to a B-I Business District for the purpose of establishing a medical clinic on a 2.62 acre tract of land, parcel #0063008500, situated in Section 9, T8N, R9W along Highway 6 in Robeline, as shown on the Survey attached hereto, approved by the Parish Planning Commission on April 6, 2020.

 

 

Chairman Salter, stated the next agenda item is:

 

On motion by Councilman Kilcoyne, duly seconded by, Councilman Chris Paige that the Natchitoches Parish Council, in regular and legal session, does hereby open Public Hearing to hear the following:

 

On a roll call vote, the vote thereon was as follows:

 

 

          Ayes:      Councilman Paige

           Ayes:      Councilman Kilcoyne

           Ayes:      Councilman Cheatwood

           Ayes:      Councilwoman Hoover

           Ayes:      Councilman Salter          Motion Passed

 

Chairman Salter, stated the next agenda item is:

 

Action on Proposed Ordinances:

 

Council to adopt Ordinance No 006-2020 to affect a zoning change from I-A Industry-Agriculture District to a B-I Business District for the purpose of establishing a medical clinic on a 2.62 acre tract of land, parcel #0063008500, situated in Section 9, T8N, R9W along Highway 6 in Robeline, as shown on the Survey attached hereto, approved by the Parish Planning Commission on April 6, 2020.

 

On motion by, Coucilwoman Patsy Hoover duly seconded by Councilman James Kilcoyne  that the Natchitoches Parish Council, in regular and legal session, does hereby adopt Ordinance No 006-2020 to affect a zoning change from I-A Industry-Agriculture District to a B-I Business District for the purpose of establishing a medical clinic on a 2.62 acre tract of land, parcel #0063008500, situated in Section 9, T8N, R9W along Highway 6 in Robeline, as shown on the Survey attached hereto, approved by the Parish Planning Commission on April 6, 2020.

 

On a roll call vote, the vote thereon was as follows:

 

           Ayes:      Councilwoman Hoover

           Ayes:      Councilman Kilcoyne

           Abstain:   Councilman Paige

           Ayes:      Councilman Cheatwood

           Ayes:      Councilman Salter          Motion Passed

 

 

Chairman Salter, stated the next agenda item is:

 

Resolutions:

 

  1. Council to adopt Resolution 031-2020 to change the polling place for the July 11 Presidential Preference Primary and Municipal elections and for the August 15, 2020 if we have City of Natchitoches election run-offs. This move is from the Council on Aging Building because statewide, Senior Citizen Centers cannot be used as polling places during the COVID-19 emergency. The Council on Aging building address is 1016 Keyser Avenue and the new address will be the Masonic Lodge at 110 Masonic Drive.

 

 

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May 18, 2020

 

 

On motion by Councilwoman Hoover duly seconded by Councilman Paige,  that the Natchitoches Parish Council, in regular and legal session, does hereby adopt Resolution 031-2020 to change the polling place for the July 11 Presidential Preference Primary and Municipal elections and for the August 15, 2020 if we have City of Natchitoches election run-offs. This move is from the Council on Aging Building because statewide, Senior Citizen Centers cannot be used as polling places during the COVID-19 emergency. The Council on Aging building address is 1016 Keyser Avenue and the new address will be the Masonic Lodge at 110 Masonic Drive.

 

 

On a roll call vote, the vote thereon was as follows:

 

           Ayes:      Councilwoman Hoover

           Ayes:      Councilman Paige

           Ayes:      Councilman Kilcoyne

           Ayes:      Councilman Cheatwood

           Ayes:      Councilman Salter          Motion Passed

 

 

  1. Council to adopt Resolution 033-2020 in accordance with the   requirements of the Community Water Enrichment Fund Program to support and cordially request grant authorization to execute and submit an application for the 2019-2020 Community Water Enrichment Fund Program for the Sandy Point 480 Water System in the amount of $300,000.

 

On motion by Councilman Marty Cheatwood, duly seconded by Chris Paige,  that the Natchitoches Parish Council, in regular and legal session, does hereby adopt Resolution 033-2020 in accordance with the   requirements of the Community Water Enrichment Fund Program to support and cordially request grant authorization to execute and submit an application for the 2019-2020 Community Water Enrichment Fund Program for the Sandy Point 480 Water System in the amount of $300,000.

 

On a roll call vote, the vote thereon was as follows:

 

Ayes:      Councilman Cheatwood

Ayes:      Councilman Paige

           Ayes:      Councilwoman Hoover

           Ayes:      Councilman Kilcoyne

           Ayes:      Councilman Salter          Motion Passed

 

Chairman Salter, stated the next agenda item is:

 

Other Agenda Items:

 

Council to consider authorizing the Parish President to                           sign and execute an Online Subscription Agreement with Dude Solutions, Inc., which will allow Department of Public Works Employees and members of the general public to have an online tool that tracks completed and ongoing projects performed by the Department of Public Works.

 

Councilman Cheatwood, wanted to speak on this agenda item, Councilman Cheatwood, stated, “I was talking to different Department Heads throughout our system I was looking into some things  to see what was the pros and cons of this software and people that I’ve contacted and talked to throughout the day and last week How would this improve your quality of life of doing your job with the Parish and everyone stated it would be a great improvement for them to have that type of tool for their resources for the job that they do and I was looking into the software because it has a GPS tracking system and also our graders has the

Regular Meeting                                       Page 10.

May 18, 2020

 

ability to have this on them, and we can install that on them and talk that software to know where they are at, what they’re doing, and when they’re moving and I was thinking about if we have a disaster that hits, Ms. Jo out there doing double work she’s actually doing handwritten phone calls that comes through to her about 1 to 50 per day and she has to write them on a ledger and translate it into excel which is double work and I thought if we should have a tragedy to find some serious documents  she has to go to a storage building and look through tons of boxes to find the literature  and information to get back to FEMA or whom ever I think it’s just a lot of hard work that’s put on our people that would bring some relief to them if we would vote this in to allow them to make it easier for them to do their job and to be more productive and if you’re more productive then it will be more cost efficient. At my job why use pen and paper when you have software to do it by a stroke of a key, to get all that information ready just by using your fingertip. This will be an improvement to the Parish as a whole. I think I should put that out there so the Council members would know and how to vote.”

 

Councilman Kilcoyne, stated, “I want to hear from Mr. Richmond concern test driving this, Can I ask the Parish President to speak.”  Parish President, begins, “Yes, Sir, permission to speak, Mr. Chairman?” Chairman, stated, “Go ahead” Parish President, continues, “David Kees and I since our last meeting and since we discussed this previously in a Council meeting we went back and looked at other software packages and continued to look for better and lower cost solutions and to be quite honest this is what we kept coming back to and we contacted the writers of the software and the owners of the Company and they agreed pretty much to let us test drive this, we don’t sign up for a commitment right here at all; in-fact they have said we can go the rest of the year for at $4500 for that first year. They really want this because they do a lot of work and a lot of towns our size smaller or bigger, this is something we can grow with and grow into the cost is way down, and it will be about only $800 hundred dollars a month, next year that will equal about $10,000 a year, and if we average this year is will be less than $4500 this year with them taking this discounted rate for us to test drive it for the year.”

 

Ms. Carolyn Roy, replied, “You broke up what will it cost month next year?” Parish President, answered, “Approximately $800 dollars a month and that’s that is not money we’re spending over and above that’s money that we’re saving. We had also done some internal cleaning to lower our IT cost greatly about $50 to 55 Thousands a year and now we’re going to be spending a little bit of that money on a piece of software that will greatly enhance not just for the Parish employees primarily this will be for the people in the Parish wants to log on and they can actually enter a workorder if they have question about their road and they can do it right there on their computer they don’t have to call Ms. Jo, she doesn’t have to input it manually into the 2 systems, and they will always see where there are on the list.”

 

Ms. Roy asked, “Can you give me a short example of the savings because that’s a lot of money in a year, since you said it would cost 55,000 a year.” Parish President, stated, “Sure, Sure I would be glad too.” Ms. Roy, stated, “Since you said about 55,000 a year.”  Parish President replied, “No, No, I didn’t say that it will cost $55,000 a year.” Ms. Roy said, “I thought you said you have lowered the IT cost greatly about $55,000 a year” Parish President, replied, “Yes, we did. We no longer have an IT person on staff and not having that IT person, with salary and benefits is actually more than that, so what we have done we have contracted out when we have IT needs. We’re very thankful for the IT help we had in the past, but he was able to go to another job for another position and it has served him well, and has served us well, he has gotten us to a point where we only needed periodical It help we did not need it full time.”

 

Regular Meeting                                       Page 11.

May 18, 2020

 

 

Councilwoman Hoover, stated, “This is the first time I’m hearing about not having an IT guy and I’m a Council member and didn’t even know our IT was no longer with us.” Did all the other Council know about the II person?” Councilman Cheatwood, replied, “Yes, I know it, about actually he works for my company?” Councilwoman, Hoover asked, “Chris did you know?” Councilman Paige, responded, “Yes he told me.” Councilman Kilcoyne, “Ms. Hoover, I wasn’t told, I found out through the grape vine.”

 

Chairman Salter, stated, “I don’t know what really goes in the Personnel Manual for IT but that is a position for the Natchitoches Parish Government in the Personnel. Have you done away with that position in the Personnel Manual, Mr. Richmond?” Mr. Richmond, responded, “No, Sir.” Chairman, Salter asked, “So we still have a place in there for IT person in the Personnel manual.” Mr. Richmond, replied, Yes, Sir.” Chairman, responded, “Wouldn’t have it been the best thing for you to do to come to us and asked us if we wanted to take it out the Personnel Manual since we have to approve all of these things?” Parish President, replied, “I’m not sure, if a person resigns from the Staff and I looked for a way to fill it and we’re filling it one a full time basis, for part-time it was going to be expensive and contract services giving our limited amount of needs for that was fairly cheap and I made an administrative decision with an administrative staff, if that was an error on my part then I’ll ask for forgiveness.”

 

Chairman, Salter, stated, “I don’t know if it was or not, I was just asking you, If that was a paid position and somebody quit and you didn’t go out and ask for people to come and put in application for that position, but you just found one person to do it.” Parish President, “I know we didn’t determent that we did need the position at all it would have been, I felt an improper use of the Tax payers funds, I didn’t want to spend that money, we didn’t need it and it hasn’t been a mis-position so far and we can certainly interview if we do need it, that’s why it’s still in the Personnel Manual.”  

 

Councilman Chris Paige, asked, “Did I hear you say, you hired somebody part-time?” Parish President, stated, “No, I didn’t hire anyone Part-time, no I didn’t hire anyone part-time, what we’re doing if we have IT issues, we call in a Contractor services provider just like you would call plumber or electrician at your house if you needed it, you don’t keep them on a retainer if you don’t need them.”  

 

Councilman Paige, asked, “Are you planning on advertising that position?” Parish President, replied, “If there is ever a need, we can certainly do that, once again making an analogy to your house, if you’re going to take on a major project at your house, you might want to hire a plumber to do that and have them there.”

 

Councilman Paige, asked, “What does the Charter say, so we can adhere to it. If it is a position that is no longer required, it may be brought to the Council attention to vote on it, if we’re just going to abandon the position.” Parish President, replied, “We haven’t abandoned it, it’s always there if we need it.” Councilman Paige, stated, “If we no longer need it, we’ll discuss it at another day. I don’t won’t to tie the meeting up with that.”

 

Parish President, replied, “I’m fine with that Mr. Paige, I certainly didn’t mean to get crossed ways in this discussion with that, I’m fine with that, and I’ll do whatever the Council wants to do there.”

 

 

 

 

 

Regular Meeting                                       Page 12.

May 18, 2020

 

Councilwoman Hoover, stated, “That means the Council will have to make a decision on whether we’ll going to continue to have it, because it’s required that we need to have it so now we know if we need to decide when it’s going to be advertise for that position since it’s required that we have it.”

 

Councilman Kilcoyne, replied, “You said the position is required to be filled that we have to have an IT person? Councilwoman Hoover, replied, “I think in the Personnel Manual it requires that.”

 

Parish President replied, “I’ll look into that Mrs. Hoover and I’ll be glad to report out our findings, ok?” Councilwoman Hoover, responded, “Mr. Richmond if you would be kind enough to keep the Council informed, you promised me that you would do that, let us know if there’s something going on let us know, don’t let us hear from someone else, I think we’re talking enough that something like that would come up that you would just let us know what’s going on; so we can have a Good President and Council relationship.”

 

Parish President, replied, “I’ll be glad to comply with that.” Councilwoman Hoover, replied, “Thank you so kindly.”

 

On motion by Councilman Chris Paige, duly seconded by Councilwoman Patsy Hoover,  that the Natchitoches Parish Council, in regular and legal session, does hereby authorize the Parish President to sign and execute an Online Subscription Agreement with Dude Solutions, Inc., which will allow Department of Public Works Employees and members of the general public to have an online tool that tracks completed and ongoing projects performed by the Department of Public Works.

 

On a roll call vote, the vote thereon was as follows:

 

           Nays:      Councilwoman Hoover

           Ayes:      Councilman Kilcoyne

           Ayes:      Councilman Paige

           Ayes:      Councilman Cheatwood

           Nays:      Councilman Salter          Motion Passed

 

Council to consider authorizing the Parish President to enter into an agreement with Tony Tillman to provide services in the creation and execution of an agreement pertaining to the donation of the Payne Subdivision Sewer System from Total Environmental Solutions, Inc.

 

On motion by Councilman Chris Paige, duly seconded by Councilman James Kilcoyne,  that the Natchitoches Parish Council, in regular and legal session, does hereby authorize the Parish President to enter into an agreement with Tony Tillman to provide services in the creation and execution of an agreement pertaining to the donation of the Payne Subdivision Sewer System from Total Environmental Solutions, Inc.

 

On a roll call vote, the vote thereon was as follows:

 

Ayes:      Councilman Paige

Ayes:      Councilman Kilcoyne

           Ayes:      Councilman Cheatwood

Nays:      Councilwoman Hoover

           Nays:      Councilman Salter          Motion Passed

 

Chairman Salter, stated the next agenda item is:

 

Council to authorize Parish President to negotiate re-newel lease for the Derry Solid Waste Site.

 

 

 

 

Regular Meeting                                       Page 13.

May 18, 2020

 

Chairman Salter, stated, “This is a maned Bin site in Derry, LA, I always thought this was donated, but we have been paying rent on it like we do several more around the Parish and Mr. Richmond should have some information on this or Ms. Lockhart.”

 

Parish President, replied, “Julie probably have more on this than, me, but I’ll try, we had a lease that I believe, the most recent signed lease was in 2016 for a couple years and then it didn’t get paid and when the lease came up for renewal they said can you pay us for the years you didn’t pay us and Julie did some digging. Julie take it from here.”  Ms. Julie Lockhart, responded, “We haven’t paid them, and we do have a lease, I contacted Charley Churchman and it’s through Bayou Comite Land, I have reached out to them asked them could re-new this year and make it official the way it should be and I’m just asking to be able to negotiate this lease.”

 

Councilwoman Hoover asked, “So they are saying that we owe them money from when they had their lease with us, and we didn’t pay them? Are they asking for that money as well?” Ms. Julie Lockhart, responded, “No, ma’am they weren’t paid from 2019 and 2020, so we owe them for 2019 and 2020.”  Councilwoman Hoover asked, “How much will that be?” Ms. Julie Lockhart, replied, “It’s $2,000 a year and that will be $4,000 total.” Ms. Lockhart intentions is to renew the lease for $2,000 for year.

 

Councilman Cheatwood, wanted to know, “I know we have a Solid Waste Dump in Goldonna are we paying a lease on that?”

 

Ms. Julie Lockhart, replies, “We are paying for that as well and it was paid through this year, I know you was going to asked me that Mrs. Hoover.”

 

Councilman Paige, stated, “We’re paying $1200 for some and $2,000 for some, I think we should have one set price because some people will want to go up and the others would to, I think we should have one set price.”

 

Chairman Salter, commented, “Some of the bin sites are larger than the others Mr. Paige. Everyone need to find out what’s going on with these Solid Waste Sites, some we own and some we lease, some need to get it in control and some people are dumping from other places because they are not control sites.” Chairman Salter and Councilman Paige was discussing about the dump sites when it was the Police Jury and we owe the people about 20 additional sites.

 

Ms. Lockhart found that the Parish is paying $2,000 for the Goldonna Site.

 

Councilman Cheatwood wanted to know who owns the property out on Mammy Trail. Chairman Salter, replied, “That’s some area that was donated by some timber company and landowners. This is one the one needs to be controlled. And they began another discussion about sites about past Police Jurors did not want some controlled sites.

 

On motion by Councilman Kilcoyne, duly seconded by Councilman Paige, that the Natchitoches Parish Council, in regular and legal session, does hereby authorize Parish President to negotiate re-newel lease for the Derry Solid Waste Site.

 

On a roll call vote, the vote thereon was as follows:

 

           Ayes:      Councilman Kilcoyne

           Ayes:      Councilman Paige

          Ayes:      Councilman Cheatwood

Ayes:      Councilwoman Hoover

           Ayes:      Councilman Salter          Motion Passed

 

Regular Meeting                                      Page 14.

May 18, 2020

 

Chairman Salter, stated the next agenda item is:

 

Council to authorize the additional $1100 dollars to the current amount of $7500 for a total amount of $8600 per year to the Natchitoches Parish 4-H office.

 

Councilwoman, Hoover, asked, “Can we afford it Ms. Julie?”

Parish Treasurer, Julie Lockhart, replied, “Yes, ma’am we can, I actually believe we put that in the budget.”

 

Chairman Salter, stated, “I don’t know where’s this is coming from, because our Sales tax is going to be way down this year, because of COVID-19. I do not know where this money is coming from. We need to be really careful with our money for the rest of this.”

 

Parish Treasurer, Julie Lockhart, replies, “Mrs. Hoover and Mr. Salter it’s not in the budget, but it will be $1100 out the whole year, I think we can find it, but it’s not for me to make a vote.”

 

On motion by James Kilcoyne, duly seconded by Chris Paige that the Natchitoches Parish Council, in regular and legal session, does hereby authorize the additional $1100 dollars to the current amount of $7500 for a total amount of $8600 per year to the Natchitoches Parish 4-H office.

 

On a roll call vote, the vote thereon was as follows:

 

Ayes:      Councilman Kilcoyne

           Ayes:      Councilman Paige

           Ayes:      Councilwoman Hoover

           Ayes:      Councilman Cheatwood

           Nays:      Councilman Salter          Motion Passed

 

Ms. Carolyn Roy needed to ask a question, “On the amount to hire Mr. Tony Tillman do you have a limit or an hourly wage or a cap?” Parish President, replied “Everything will be brought back for approval, but it’s anticipated to be between $2500 to $3,000 dollars and his billable rate is about $200 dollars per hour, which is inexpensive from some of the Attorney out there.”

 

Councilman Paige, stated, “It was stated that fees for the Attorney would come out of the Grant money and members of the Community if not we would put the money up to pay for it, I myself will put up $400 to $500 on it myself to make sure it is paid. It will be no cost to the Parish. We have never asked the Parish since I have been here to ask the Parish for to pay for anything and we do not want to start now with Payne Subdivision. Thank you, Sir.”

 

Ms. Carolyn Roy, stated, “I think that’s a very important point just to revisit face value for how much and how long.”  

 

Councilwoman Hoover, stated, “You’re absolutely right because I’ve never heard that the attorney fees would come out the Grant money. I never heard that. Mr. Richmond.”  

 

Parish President, replied, “Yes, ma’am we discussed it and yes it does, sorry you don’t remember that, and I believe it’s on record and the hourly rate.”

 

Councilwoman Hoover, replied, “I would have to pull the record on that.” All the other Council members know it was coming out the Grant.

Councilman Kilcoyne replied, “It was in the discussion last month or the month before. It wasn’t in the contract but was in the discussion.”

 

Regular Meeting                                       Page 15.

May 18, 2020

 

 

Parish President, replied, “It’s not in Mr. Tillman contract, he doesn’t care how it comes as long as he gets paid.”

 

Councilwoman Hoover, replied, “John, John, let’s not do that, I asked the question was it in the contract for the Payne Subdivision contract. That was very ugly for you to do that.”

 

Councilman Paige, replied, “All I’m saying to anybody these people have so much opposition and roadblocks they believe that we have allowed them to apply for funding like we done in the Sandy Point area we can not sit and let people apply for grants and then we get it and we fight it, we need to be able to help people or else we need to stay home, the bottom line of this is….. Chairman Salter, hollered, “Whoa, Whoa, wait a minute Mr. Paige you can’t come up here and tell us to stay home we have a right to vote the way we want to.” Councilman Paige, replied, “John, I have the floor Mr. Salter, and I can say what I want to represent my people just like everybody else that has made comments and you didn’t interrupt them, now if someone is offended by me saying whatever, but the bottom line is we have so many road blocks and it’s time to move on.” Chairman Salter, replied, “You have moved on, I’m the only one who voted against it, you think I’m going to stay at home? I got my reasons; I vote the way I want to. So, I do not need to ask you how I vote. You got your vote.”   

 

Ms. Carolyn Roy, “Again to Mr. Richmond, did you say the contract would be approved by the Council or did I miss that? Parish President, responded, “I plan on bringing all the contracts to the Parish Council total transparency so they would see where the money is going.”

 

Councilwoman Hoover, stated, “Last month we said that the council voted by majority to set up the Committee and they had 60 days here it’s going on 30 some days, where are those board members?”

 

Parish President, “I have not invited those people to go onto the board because I was waiting to see if we was going to have an attorney to help out with the transactions no need to have a Board if we didn’t have the sewer system.”

 

Councilwoman, Hoover, stated, “So, now they have 30 days correct?”

 

Parish President, stated, “I would like to bring them to the Council at the next meeting. Yes. I do not know about the time frame. I’m sure your right, but I don’t know about the 60 days.”

 

Councilman Kilcoyne replied, “The 60 days was for the facility it wasn’t for forming the Board. They know have 30 days to find a place for their board to meet.”

 

Chairman Salter, stated the next agenda item is:

 

Visitors for Non-Agenda Items. (3 minutes) No Visitors

 

Chairman Salter, stated the next agenda item is:

 

To Adjourn.

 

On motion by Councilwoman Hoover, duly seconded by Councilman Marty Cheatwood, that the Natchitoches Parish Council, in regular and legal session, does hereby adjourn.

 

 

 

 

 

Regular Meeting                                       Page 16.

May 18, 2020

 

 

 

 

On a roll call vote, the vote thereon was as follows:

 

          Ayes:      Councilwoman Hoover

          Ayes:      Councilman Cheatwood

Ayes:      Councilman Paige

           Ayes:      Councilman Salter

                                Ayes:      Councilman Kilcoyne            Motion Passed

 

 

Since there was no other business the meeting was adjourn:     

 

Attest:

 

                                           __________________________

                                           John Salter, Chairman

_________________________

Sheryl Frederick,

Council Clerk

 

 

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